Data Protection Privacy Notice for OfS Catalyst Project on the BME Attainment Gap
What is this privacy notice about?
This privacy notice explains how www.closingtheattainmentgap.co.uk (“we”, “our”, “us”) collects, uses and shares your personal data (information) and your rights in relation to this data. The notice relates to our processing of personal data of website visitors, enquirers, applicants and others (“you”, “your”) who visit, contact or submit information to www.closingtheattainmentgap.co.uk .
This privacy notice answers the following questions:
- What is the role of www.closingtheattainmentgap.co.uk?
- How do we collect your information, what types of information do we collect about you and how will we use your information?
- What legal basis do we have for processing your information?
- Who will we share your information with?
- For how long do we keep your information?
- What are your rights?
- Who can you contact about your information?
Kingston University is the data controller of your personal data and is subject to the General Data Protection Regulation (the “GDPR”) and the UK Data Protection Act 2018. As such, we are listed on the Information Commissioner’s Office (ICO) register of fee payers.
You can find a copy of the University’s Data Protection Policy online along with copies of our other relevant information regulations.
We may update this privacy notice periodically and if we do we will publish this on our website.
What is the role of www.closingthegap.co.uk?
The purpose of this website is to share information and ideas on addressing the BME Attainment gap in Higher Education, and to disseminate the outcomes of the office for Students Catalyst funded project undertaken by Kingston and 5 partner institutions during 2018 and 2019.
How
do we collect your information?
Information provided by you
Information that is collected automatically
In addition to personal information you may provide when you visit our website the following information is received and stored by our web servers:
This data is known as web server logs. We use this information strictly to analyse how our website is used by our visitors and we may archive this information in an anonymous form for statistical purposes.
The cookies we use
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. The table below explains the cookies we use and why.
| Cookie | Names | Purpose |
| Google Analytics | _ga _gat _gid | These cookies are used to collect information about how visitors use our website. We use the information to compile reports and to help us improve the website. The cookies collect information in an anonymous form, including the number of visitors to the website and blog, where visitors have come to the website from and the pages they visited. |
| Wordfence | wordfence_verifiedHuman wfvt_[#] | A Wordfence security plug-in used to protect the Site against malicious attacks. Information about your general geographic location (used to remember your time zone, for example). These are known as session cookies and are deleted when you leave the site. |
| Session cookies | Used to check that the cookies consent bar has been accepted. |
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set, visit About Cookies or All About Cookies www.allaboutcookies.org.
Find out how to manage cookies on popular browsers:
To find information relating to other browsers, visit the browser developer’s website.
To opt out of being tracked by Google Analytics across all websites, visit http://tools.google.com/dlpage/gaoptout.
What legal basis do we have for processing your information?
For information collected via cookies or information you send to us we rely upon you consent.
Who will we share your information with?
Other organisations
We will not share information collected via cookies or information you send to us unless you agree to this. For example, you may send us information relating to our research and that information will be processed in line with our research data management plan.
Information transferred overseas
Some of the personal data we process about you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). These processes include where the personal data is processed by our staff, contractors or suppliers who are based outside the EEA or who use storage facilities outside the EEA.
In these circumstances, your personal data will only be transferred on one of the following bases:
- where the transfer is subject to one or more of the “appropriate safeguards” for international transfers prescribed by applicable law (for example, standard data protection clauses adopted by the European Commission);
- a European Commission decision provides that the country or territory to which the transfer is made ensures an adequate level of data protection;
- there exists another situation where the transfer is permitted under applicable law (for example, where we have your explicit consent).
For how long do we keep your information?
Please refer to the section about cookie above, for more detail about how long individual cookies will retain information.
What are your rights?
Under the GDPR and when the new UK Data Protection Act comes into force, you have the following rights:
- to access from us the personal data we hold about you;
- to require us to correct the personal data we hold about you if it is incorrect;
- to require us to erase your personal data;
- to require us to restrict our data processing activities (and, where our processing is based on your consent, you may withdraw that consent, without affecting the lawfulness of our processing based on consent before its withdrawal);
- to receive your personal data, which you provided to us, in a structured, commonly used and machine-readable format and the right to transmit that data to another controller;
- to object, on grounds relating to your particular situation, to any of our particular processing activities where you feel this has a disproportionate impact on your rights;
- to not be subject to a decision based solely on automated processing, including profiling, which has a legal effect on you.
Please note that the above rights are not absolute and we may be entitled to refuse requests where exceptions apply.
If you have given your consent and you wish to withdraw it, please contact our Data Protection Officer using the contact details set out below. Please note that where our processing of your personal data relies on your consent and where you then withdraw that consent, we may not be able to provide all or some aspects of our services to you.
Who can you contact about your information?
If you wish to request access to the personal data we hold about you please use the Subject Access Request Form available online. For any other queries about this privacy notice or how we process your personal data you can contact our Data Protection Officer by email: DPO@kingston.ac.uk or by post: Data Protection Officer, Vice Chancellor’s Office, River House, 53–57 High Street, Kingston upon Thames, Surrey KT1 1LQ.
If you are not satisfied with how we are processing your personal data, you can make a complaint to the Information Commissioner.
You can find out more about your rights under data protection legislation from the Information Commissioner’s Office website.